Canadian Institue Of Planners

Shaping our Communities
Sustaining Canada's Future.

Code of Conduct

 

Event Code of Conduct

CIP is committed to providing a safe and welcoming experience at our events for all participants, which includes delegates, speakers, exhibitors, sponsors, volunteers, and CIP staff. CIP will enforce this code throughout the conference.  We also expect all participants to help ensure a safe and positive experience for everyone. 
 
Need Help?  If you require immediate assistance, you can contact us at CIP at 1 (800) 207- 2138 x 508
 
All participants are required to read and accept the Event Code of Conduct before registering and/or attending.

Unacceptable behaviour will not be tolerated during any portion of a meeting or event. Participants asked to stop any harassing behaviour are expected to comply immediately. Should CIP feel anyone engaged in unacceptable behaviour is subject to expulsion from the event, it is at CIP’s sole discretion to do so without a refund. Notice of action taken by CIP against members will be reported to their Provincial and Territorial Institute and Association and/or their school. CIP may also notify local authorities. Breaches of the Event Code of Conduct may result in disqualification from participating in future live and virtual events and from engagement across CIP’s communication platforms.  

Unacceptable behaviour includes, but is not limited to: 
  • Harassment, which includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
  • Real or implied threat of professional or financial damage or harm. 
  • Inappropriate disruption of meetings or events, including social activities. 
  • Photographing, video or audio recording of slides, oral or poster presentations without presenter/author’s permission. 
  • Violating the rules and regulations of the hotel, convention centre, or other participating site. 
Sponsors and exhibitors are also subject to the anti-harassment policy. In particular, sponsors and exhibitors should not use sexualized images, offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, in public spaces, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment, or make any offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, in public spaces.
 
All participants are subject to the Event Code of Conduct policy. 
 
Reporting violations of the Event Code of Conduct: 
If you are being harassed, notice that someone else is being harassed, or have any other concerns related to the Event Code of Conduct, please contact a member of CIP staff immediately. CIP staff can be identified as they'll be wearing branded staff ribbons. Or, participants can contact us immediately at conference@cip-icu.ca  or by phone at 1-800-207-2138 x 508 and leave your phone number for a call-back.  CIP staff will be checking messages regularly.  Please call 9-1-1 for emergencies. 
 
CIP will be happy to help participants contact hotel/conference venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.
 
We expect participants to follow these rules at conference, during the learning tours and conference-related social events.